Entering the King’s and Queen’s Arts & Sciences Champions 2018

Update 12/3:  If you’d like to voluntarily submit your documentation in advance of the competition we will accept it and pass it on to your assigned judges. To make this work, we will need your documentation at least one week in advance of the competition (Feb. 3rd). Please e-mail your documentation to laralu@gmail.com. If you do not receive an e-mail within one day confirming that your documentation was received, please try again.


Those considering entering are advised that this is a high level competition where the focus is on picking the kingdom arts and sciences champions. The duties of the champions include representing the Crown at events and likely displaying at the Pennsic A&S War Point. If anyone is not able to make those commitments, or does not wish to serve as champion, we encourage them to instead visit one of the many Kingdom A&S Consultation Tables being held at events throughout the year. These tables are available to provide feedback to artisans about their projects in more depth and detail than is typically allowed for at competitions, and to support artisans at all levels in improving their craft.


Entrants may enter a single substantial item (pre-17th-century), or a body of work consisting of related items that are connected to each other in a significant and meaningful way. A body of work will be judged as a single “item”; individual entries will not be scored. Items can be from a single discipline or from multiple disciplines. In either case, entries should seek tell a coherent and cohesive story about an historical people, time, place, etc. No item should have won a previous King’s or Queen’s Championship, and each item to be judged should have been completed within three years of the competition. Absentee entries will not be accepted.Please note that research papers/projects and performance entries are welcomed as items, and more details are included below to guide entrants.  

Judging will be done as a single team, drawing from various areas of expertise, and judging will be conducted face-to-face using a judging rubric (see below). Judges will be asked to talk to entrants and review their entry before reading any accompanying documentation. Thus entrants should prepare a brief 2-3 minute overview presentation about their project. Entrants are also encouraged to make multiple copies of their documentation available to facilitate judging.

Entrants will be provided with a set time that their judging will take place. At that time entrants must stand with their entries. While waiting to be judged, and after judging, entrants are encouraged to stay by their work and talk to members of the populace about their projects and to share their research and knowledge to the benefit of the society and the kingdom. Entrants will receive a rubric with their scores from their judging team. Judges will be asked to give face-to-face feedback to entrants as well, and entrants are encouraged to take notes and ask questions.

Once rubric scores have been submitted and tabulated, the top entries will then be announced, and a second round of face-to-face judging will occur with the King and Queen present. Those in the final round of judging will have the opportunity present their project to the Crown. Once the Crown interviews top entrants and reviews their entries, the Royals, advised by the current champions, will then determine their new champions from among the top entries.


All entrants are encouraged to provide a brief (1 paragraph to 1 page) written summary/overview of their entry to be read by those visiting their display. Additional written documentation is highly encouraged of all entries, however, it must be no longer than 6 pages (not including references, a table of contents, or appendixes) in order to  give judges enough time to fully consider documentation at the event.. Entrants are encouraged to include a table of contents and section headings to make reading the documentation easier for the judges, and judges will be asked to read both the summary and primary documentation in full. Appendixes may be used to convey supplemental information, things such as images, tables, charts, excerpts from historic texts, detailed descriptions of processes undertaken, etc. Judges may consider these appendixes as time allows and entrants can refer judges to information in their appendixes during their presentation. However, entrants should plan to include all information that is critical to an understanding of their project in their primary documentation.

Note: Entrants are also welcome to document their work in other ways (verbally, poster, video, etc).

Documentation is not easy to write, and people also write documentation in many different ways throughout the society; there is no one correct way. The East Kingdom also does not have a standard documentation format that it uses. However, to help entrants we have created a document and compiled other links that may assist with documentation, research, and display creation. You can find these tips here. If you wish further assistance with your documentation efforts, you can also reach out to the kingdom MOAS, Master Philip White (moas@eastkingdom.org).

Entrant Registration:

All entrants are required to register for the competition by completing the Competitor Registration Form. The deadline to register is January 27th  (2 weeks before the day of the competition). If entrants have questions about the form, or discover that they need to drop out of the competition after registering, please e-mail Mistress Elysabeth Underhill at laralu@gmail.com.

A&S competitors can bring their  items in for set-up beginning at TBD. Each entrant will be guaranteed 2.5 feet of table space. If your entry requires additional table space, floor space, access to electricity, or any other special requirements not mentioned above, please describe and explain in the competitor registration form. We will be in touch to let you know if your needs can be accommodated. Please note that final confirmation of extra table space will only come after the registration deadline has passed.

Entrant Registration Form

Note: entrants will also be asked to agree to a set of guidelines for the competition at the time of registering.  You can view those guidelines here.

If any entrant has an idea they are not sure will fit the competition format, PLEASE e-mail the Kingdom MOAS, Master Philip White (moas@eastkingdom.org) and he will be most happy to chat with you on a case by case basis to try and discover the best way to present your work.

Research Paper/Project Entries

Research papers/projects will be judged using the Research Rubric.  If you wish to enter a research paper/project as part of your A&S entry, please select that option on the entrant registration form. Please note that research may be presented in many different ways, a paper is only one option.

If a paper is entered, the paper should be no longer than 20 pages, not including the title page, table of contents, reference page, and appendixes. All research papers should have an abstract summarizing their contents. Research papers will be due in advance, and read by judges before the event. Artisans entering research papers must submit their research paper to Mistress Elysabeth Underhill (laralu@gmail.com) no later than Jan 20th to allow time for judging. If you do not receive an e-mail within one day confirming that your documentation was received, please try again.

Entrants submitting research papers will have the chance to talk to a judge who has read your paper at the event. Entrants writing research papers will also be expected bring a copy of the paper to display at the event. If your only entry is a research paper, we encourage you to consider how you might make some of your knowledge accessible to people at the event in a more visual format. Consider, for example, creating a poster that provides highlights about your research. If your research paper is one of several items being displayed, please think about how your paper might be integrated with the rest of your display. If you would like help thinking this through, please contact the Kingdom MOAS, Master Phillip White (moas@eastkingdom.org).

Performing Arts Entries

Performing arts Entries will be judged using the Performing Arts Rubric. If you wish to perform as part of your A&S entry, please select that option on the entrant registration form, and let us know more about your needs in the space requirements section of the form.

Entrants wishing to enter an original work/composition longer than a couple of pages can do so according to the research paper deadline. The work should be no longer than 20 pages, and may be accompanied by supporting historic documentation, not to exceed the maximum 6 page documentation limit for the competition.

Brewing Entries

The site is dry (as there is a bar onsite), but brewing entries are permitted in the A&S competition. However, quantities must be limited only to those sufficient to allow tastings.

Scoring and Rubrics:

On their registration form, entrants will be asked to choose the rubric that they wish to be judged by. The rubrics can be found on this website under the “K&Q Arts and Science Champions” menu.

Please note that each of these rubrics have a different number of categories. The general rubric has six categories for a total of 36 possible points. The research rubric has 4 categories, and the final score will be multiplied by 1.5 to achieve parity with the general rubric. The performing arts rubric has 5 categories, and the final score will be multiplied by 1.2 to achieve parity with the general rubric.

Request for Judges:

For this competition to be successful, we need many people to volunteer their time to judge! If you are interested  in judging, please complete the judging registration form. Anyone who is reasonably experienced with their field and with judging may be qualified to judge. We welcome as many knowledgeable judges as possible. Please know that we will be providing information to judges before the competition to help with the task of providing constructive feedback to entrants.  In addition, we are offering individuals who would like to learn more about judging the opportunity to “shadow” a judging team during the K&Q’s A&S competition. If you’re interested in this option, please fill out the judging registration form and indicate that you would like to shadow judge on the form. Individuals wanting to gain more experience with judging are also encouraged to volunteer at one of the Kingdom A&S Consultation tables.

Judging Registration Form

Note: judges will also be asked to agree to a set of guidelines for the competition at the time of registering. You can view those guidelines here.